How to Use Online Board Meeting Technology to Support Productive Discussions and Decision-Making

Online board meetings are becoming a regular feature of the current world of nonprofits, with the number and popularity increasing as more boards opt for video meetings. Some believe that face-to-face meeting are better. However, it’s important to be aware of how to use virtual technology to help facilitate productive discussions and decision-making.

1. Make use of a board meeting tool that is simple to use.

There are many low-cost or free online video conference platforms that can be used to host your virtual board meeting. The most important thing is to choose the right platform for everyone on your board. If your board has members spread across the country or even around the world It is important to provide a screen-sharing option for the most enjoyable experience. If your board has a limited budget, you can also look at phone conference options that offer audio-only for those who do not have video capabilities.

2. Start the meeting with the agenda in a concise manner.

A shorter agenda can help the flow of your meeting and prevent it from becoming too long. It also forces you to stick to the most important topics and ensures that every person gets a chance to speak.

3. Set the meeting up for an time that is comfortable for all attendees.

You’ll need to think about the location of your board members, as well as the time they are able to attend the meeting. You should also take into consideration other factors that may hinder their attendance like early or late mornings, crowded commutes, and regular break times.

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Start with your company’s strategic plan and OKRs. Find the primary goals for each project, and break them down into smaller tasks. This context allows you to adjust the due dates and assign tasks according to the need. Give each person a distinct task within the scope of the project, for example, the final product relies on input from multiple people. This will help you keep everyone accountable for their work and ensure that the project is completed within the timeframe.

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Automating as many routine procedures as you can is another way to improve productivity. This will eliminate time-consuming, manual tasks, and also reduce mistakes. It also frees your brain space so that you can concentrate on more creative tasks that generate profits.

How to Choose an Online System for Document Management

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If you’re looking to simplify processes for managing documents, then an online solution to manage documents is what you require. It will provide your employees and you the tools to efficiently manage documents. You’ll be able cut back on time spent on repetitive tasks and boost productivity. But, you need to plan the system carefully to ensure it’s successfully implemented.

It is crucial to choose a software solution that offers a wide range of features to meet the needs of your company. A document management system that is online, for example, should have the ability to search for files that allow you to locate any file quickly by name. It must also support multiple file types.

You should also look for systems that can be hosted on the cloud or your own servers. The first option will reduce IT costs, while the second provides a level security that meets major standards of compliance such as HIPAA GDPR, FINRA and SEC.

A system online for document management should be capable of automatizing processes in order to save time and money. For instance it should be able to connect with electronic signature platforms to speed approval processes and improve efficiency. It should also be able to integrate with communication and email systems in order to centralize correspondence and make it easily accessible.

Additionally the online system for document management can allow you to create workflows that automatically update records and send them to executives for approval. This will reduce paper bottlenecks and ensure that everyone has access to the latest versions of files.

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