Online board meetings are becoming more common in the non-profit sector. As more boards opt for video-based meetings, the amount of these meetings is increasing. Some believe that face-to-face meeting are better. However, it is essential to understand how to use virtual technology to support productive discussion and decision-making.
1. Use a functional online board meeting platform.
There are a variety of low-cost or free online video conferencing platforms that can be used to host your virtual board meeting. It is important to choose the right platform for everyone on your board. If your board members are scattered across the country, or even across the globe, it’s recommended to include a screen-sharing feature. If your board has a limited budget, you can also look at phone conference options that provide audio only for those who do not have video capabilities.
2. Begin the meeting with an agenda that is concise.
A shorter agenda will aid in your meeting flow www.justboardroom.com/basics-of-board-minutes/ and prevent it from becoming too long. It forces you to cover only the most important subjects and gives everyone the opportunity to speak.
3. The meeting should be scheduled for an time that is comfortable for all attendees.
If your board members live in various parts of the country or even around the world, you will need to make sure that the time the meeting is scheduled for them all. It is also important to consider other factors that may affect their ability to attend including early or late mornings, long commutes, or common breaks.